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Five essential steps to improve organizational capability

"The high-mature organizational capability is the digital business differentiator, to keep the business unique, competitive, innovative, and improve the overall business maturity significantly."

Pearl Zhu

 

Every organization or business has these goals in common; scale performance, make sales, and exceed customers’ satisfaction. This, however, is not an easy process as it requires leading and managing effective teams that ensure the overall outstanding performance of an organization. The outbreak of Covid-19 and more unpredictable global trends will continue to reshape and introduce new trends to the workplace, especially in the business sector. It, however, becomes imperative for business leaders and key team members to build resilience and improve organizational capability.

Here are five essential steps business leaders can adopt to improve their organizational capability.

1: Invest in digital transformation

In order to stay competitive and relevant in the industry, organizations need to prioritize digital transformation, as the world will continue to evolve with new technological trends designed to transform businesses. Gaining insight into the emerging technology trends like Artificial intelligence, machine learning, cloud computing among several others will set the pace for transformation and help organizations derive lasting exponential growth. By investing in these technological trends, workplace productivity will be effortlessly achieved.

Findings from the 2020 Digital Transformation survey by Deloitte LLP revealed that organizations that invest in digital transformation were three times more likely to achieve revenue growth. This, however, is not surprising given the increase in artificial intelligence and other recent technology trends.

Therefore, investing in digital transformation should be one of every organization’s top priorities.

2: Robust Operations

In achieving improved organizational capability and productivity business owners and key team members need to put in place an effective and efficient operation process.

It is important to invest in having a strong business operational strategy to make organizations more adaptive. Organizations that invest in having strong business operations are more likely to make better use of automation technology to increase their efficiency and overall performance, which allows seamless and effortless delivery of products and services, as it makes organizations to prioritize customer service and satisfaction.

Also, a robust business operation enables organizations to sustain and compete in the ever-changing business climate. While having a robust business operation is important, effective communication plays an indispensable role in the overall performance of these business strategies. Dawn Brown, a Forbes Business Council Member, reinforced the importance of communication noting that, effectively communicating the vision and idea of new business operations and processes to the employees at all levels in the organization, goes a long in determining the attitude and inputs of employees in achieving the proposed business operations and processes.

3: Learning and Development

Training and developing the skills and competence of employees at all levels in an organization is another effective strategy to improve organizational capability and competence. While it is important to hire the best talents, it is also imperative to train employees in an organization.

To achieve organizational goals and objectives, employees must be trained and developed throughout their stay in the organization. For this to be achieved, business owners and top leaders need to prioritize learning and development as it an indispensable strategy in achieving organizational growth.

Findings from a survey by the go2HR society indicate that 40% of employees leave their jobs or position within the first year as a result of poor training opportunities. Prioritizing learning, training, and development is vital in achieving organizational growth and productivity as trained employees are more efficient.

 4: People management

In the past few months, leading and managing highly effective teams have been challenging, as the new trend of working remotely has placed a new burden on business leaders and human resource managers on both small scale and big scale businesses.

Ensuring effective people management is crucial in optimizing employee’s performance and productivity, as it involves creating a positive work environment and prioritizing the health, social, and mental wellness of employees in the workplace. This, however, goes a long way in improving organizational capability.

Peter Drucker, a profound thought leader in modern management, made it known that 60% of an organization’s issues stem from faulty communication or poor people management.  Prioritizing employees’ opinions ensures transparency and also gives the employees a sense of belonging in the organization as they will feel seen, heard, appreciated, and highly valued.

5: Prioritize Sound Decision-Making

Every organization’s success, performance, and growth thrive squarely on the daily decisions employees at all levels make, and what makes the difference is how sound and strategic those decisions are. Every organization should develop a sound decision-making ability in their employees because having good judgment and the skill to convert this into profound decision-making are imperative in achieving organizational growth. To improve organizational capability and productivity business leaders should ensure that sound decisions are made at all levels of the organization, especially among key team members.

According to a recent study by the Harvard Business Review, 87% of organizations affirmed that their companies will achieve more success if frontline workers are empowered to make quality on-the-spot decisions. Findings from this study further reinforce the importance of making sound decisions across all levels in an organization.

Final Thoughts:

It is essential for organizations to consistently focus to improve their capability. Doing so will immensely help to improve performance and build resilience in this ever-changing global market.   

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    Unique2

    Five effective ways to differentiate your business

    "In order to be irreplaceable one must always be different."

    Coco Chanel

     

    The business industry is a very competitive ecosystem to survive and be productive. However, organizations can effectively make an impact and build a reputation in a competitive marketplace by reinforcing strategic objectives that promote their business uniqueness. While creating and sustaining uniqueness is crucial in determining success, organizations tend to struggle with crafting strategies that will reinforce their uniqueness in the industry.

    Every leader’s goal in any industry is to be regarded as one of the best. This common drive makes the environment very intense as organizations are constantly improving their infrastructures to effectively compete and scale performance. In the process of competing with top organizations, effective differentiation is one of the main challenges most organizations face.

    Here are five effective ways organizations can adopt to create and sustain business uniqueness in a very competitive environment.

    1) Focus on WHY:

    It is very easy to lose sight of the significance of why an organization exists, given the hectic and demanding nature of running a business. While keeping track of the spreadsheet and improving revenue is important, understanding why a business exists is of greater importance. This is so because it is the “Why” that helps create a strong unique value proposition that powers business uniqueness and performance.

    Findings from a survey on over 12,000 employees conducted by an engagement and performance firm Energy Project, revealed that 50% of its respondents felt their work lacked meaning and significance. This implies that clearly defining a ‘why’ also determines employees’ attitude to work. Also, findings from the study further reinforce why leaders need to define their “Why” and communicate them to their members of staff, to sustain uniqueness in the competitive environment.

    2) Build Brand Reputation

    Brand reputation plays an indispensable role in determining the overall success of any organization. Building a brand reputation is a crucial aspect of creating and sustaining business uniqueness, as a good reputation will further strengthen the organization’s performance against competitors.

    Organizations should build a strong brand reputation by sustaining brand consistency, in the product and services they offer to their customers. Organizations can also build their brand’s reputation by being an expert in their industry and sustain a good relationship with customers by ensuring customer satisfaction and loyalty remain their leading priorities.

    Nothing gives an organization a profound reputation amongst their competitors than gaining the confidence and loyalty of customers in the products and services they offer.

    3) Deliver extraordinary customer service and experience

    An effective way of sustaining business uniqueness whether it’s a small or a large enterprise is to provide exceptional customer service and experience. For any organization to stand out and yet be productive, it must make customer service and experience it’s leading priority.

    Prioritizing customer service and experience in an organization does not happen overnight, but if effectively implemented in an organization, it brings about delivering a very unique customer experience and in the long run build brand loyalty, trust, credibility, and most importantly establish brand’s or organization’s uniqueness.

    According to the survey done by PWC 73% of the people pointed out that customer experience is an important factor to make their purchasing decisions. Findings from the American Express survey revealed that 58% of customers will spend more with companies that provide excellent customer service.

    Organizations should offer one-of-a-kind customer service and experience by first identifying the need(s) of the customers, fulfilling them, addressing their pain points, and consistently providing value. This goes a long way to build a trustworthy relationship with customers. Organizations should perceive customer service and experience not just as a department, but as an attitude.

    4) Deliver fast and high-quality products/services.

    In a competitive environment reinforcing an organization’s uniqueness is very crucial, as it can forge a deeper connection with customers and improve brand and business credibility in the marketplace.

    Delivering high-quality products/services is important to create and provide value to customers. It is one of the most important tasks and plays a significant role in customer satisfaction and retention. According to a survey by Deloitte, 71% of people look for high-quality products when buying. Another survey by Yes Marketing found that 57% of Gen Z directly linked quality to brand loyalty. While delivering high-quality products is important, on-time delivery of products is also important in creating and sustaining business uniqueness. As per a recent study, 61% of people are willing to pay more for same-day delivery. Hence, organizations should prioritize and implement an efficient delivery system and deliver high-quality products/services to stand out from the competition.

    5) Be Innovative

    Whether an organization is into delivering products or offering services, being innovative is essential in creating and sustaining business uniqueness. By being innovative, organizations should continuously seek ways to innovate their products and services to suit customers’ needs and further drive innovative changes within the business industry.

    Findings from McKinsey research revealed that over 70% of top executives affirmed that innovation is one of the top three drivers of organizational uniqueness that help organizations to achieve strategic objectives. Organizations should also avoid a rigid business structure that will resist innovation and changes in the products and services the organization offers. An innovation-driven organization has more chances of succeeding and exceeding the organization’s performance and productivity.

    Final Thoughts

    The business environment can be a difficult ecosystem to thrive and compete effectively. Fortunately, organizations can optimize their performance by leveraging on the strengths of their uniqueness and effectively stand out in the marketplace. Therefore, leaders should design strategies to strengthen their business uniqueness and at the same time improve the organization’s capability and performance.

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      If You Can’t Measure It, You Can’t Improve It.

      “If you can’t measure it, you can’t improve it.”

      Peter Drucker

       

      Setting targets and measuring performance are critical factors that determine the success of your business. Key Performance Indicators (KPI’s) help monitor the progress of your business ensuring it’s headed in the right direction. However, the bigger question is what to measure?

       

      The focus should be on identifying:

      • The critical success factors for your business.
      • Measurable KPI’s for the identified success factors.

       

      KPIs must be defined in a manner that allows you to:

      • Set targets across all the departments to achieve strategic goals.
      • Identify opportunities to improve the scope of growth.
      • Identify issues to implement a fix in time and avoid negative impact.

       

      Often business owners define KPIs that are limited to sales and profits but fail to identify KPIs that impact business growth.

       

      Identifying KPIs is the first step, the key is to conduct periodic reviews to identify gaps and, align people and processes to stay focused on your strategic goals. Consistently tracking and measuring the KPIs empowers you to take effective decisions and improve business performance.

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        Failing to Plan is Planning to Fail

        "Failing to plan is planning to fail."

        Alan Lakein

         

        Lack of planning is one of the main reasons why businesses fail. Without planning, organizations run their business in reactive mode and do not know which direction to head.

         

        It is crucial to develop a strategic plan as it gives organizations a direction to grow their business. Key members of the organization should collaborate and develop a plan, that captures where the organization will be in the future and how to reach that goal.

         

        Most organizations fail to execute their strategy successfully. Consider these points when executing the plan.

         

        Communicate: Leaders should ensure that the plan is understood by employees across all the levels and everyone is working towards the common goal. The key is to be an authentic leader, be accountable to deliver the results, regularly communicate with the team to reinforce the message, and inspire them.

         

        Measure: Performance measurement is essential to be successful in business. Keeping track of progress through key performance indicators ensures your business is heading in the right direction, to achieve the planned goals.

         

        Change: The strategic plan should not be static. A dynamic strategic plan will help organizations continuously evolve, adapt, and keep up with the changing market & customer needs.

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          Organizational Capability

          "An organization’s ability to learn, and translate that learning into action rapidly, is the ultimate competetive advantage."

          Jack Welch

           

          Organizational Capability – Ability of an organization to effectively manage and utilize the resources to improve business performance, meet customer demands, and gain a competitive advantage.

           

          An organization’s capability has a direct impact on business results. It is imperative to build your organizational capabilities and make it a top priority. A couple of key areas to focus on.

           

          People – Employee training & development is a key factor that enhances organizational capabilities. A consistent approach to improve employee skills gives a major boost to the foundation of the organization and helps drive internal processes effectively and improve business performance. Ensure that the training programs focus on developing capabilities that are crucial to your organization’s performance.

           

          Operations – How you operate your business matters. Streamlining operations eliminates redundant steps to improve efficiency. Having a continuous improvement approach will help manage the operational workflows better. Managing these workflows efficiently and effectively will help reduce costs, improve profit margins & competitive strength.

           

          Identify capabilities that will improve your business performance. Gain a competitive advantage by building strong organizational capabilities.

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